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Office Manager for the CEO

For Import & Export Agriculture Company in Khartoum 
Requirements:
• Male.
• Minimum of 5 years of relative experience. 
• Graduate of Business Administration.
• Age group between 28 and 35.

Duties:
• Highly organized to maintain electronic / paper files and office supplies.
• Collect and distributes paperwork, such as records or files from one department to another.
• Greet and welcome customers in a cheerful manner.
• Organize and schedule meetings.
• Prepare meeting agendas, perform research for meetings, and take minutes during meetings.
• Book business travel arrangements, including flights, transportation, and lodgings for senior management and other staff members.
• Maintain office correspondence, including franking and receiving post, crafting routine electronic correspondence, and maintaining social media presence.
• Manage the diaries and schedules of senior management.
• Communicate with Board Members, schedule Board Meetings, and arrange meeting agendas.
• Liaise with clients and business guests.
• Organize media appearances and events.
• Maintain electronic filing system, ensuring processes and software are up to date and in working order.
• Manage projects and follow-up with team members where required.
• Liaise with other staff members on behalf of senior management.
• Prepare and deliver monthly reports.
• Meeting and greeting visitors at all levels of seniority.
• Producing documents, briefing papers, reports and presentations.
• Taking minutes, drafting resolutions, lodging required forms and following up on actions from meetings.
• Dealing with correspondence, collating information and writing reports, ensuring decisions made are communicated to the relevant company stakeholders.
• Liaising with external regulators and advisers, such as lawyers and auditors.

Closing Date 20 Dec, 2018
*Interested applicants may send their CV’s to hibarecruitment@gmail.com
Please write the Job Position as your E-mail subject








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