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Admin Liaison Assistant

Position:   Admin Liaison Assistant(1Position)
Control Duration: 7 months (with possibility of extension)
Location:       Khartoum
Gross Salary:   Grade IV, Step 1(497 USD) gross per month)
Reporting to: HR& Administration Manager


I. ORGANISATIONAL DESCRIPTION
DRC is private, independent,non profit organization(NGO), Committed to supporting,on the basis of humanitarian principles, refugees and internally displaced persons(IDPs), and to promoting long term solutions to the problems of forced displacement.
DRC works in the context of conflict - induced displacement of populations and in return and reintegration situations.
II. JOB PURPOSE:
Under supervision of HR and admin Manager  to maintain DRC's relationship with HAC.
Ensure that international staff country procedures are completed as required.
III. ORGANISATIONAL RELATIONSHIP:
The admin liaison assistant is expected to work closely with the HR Admin Manager.
IV. Incumbent Tasks / RESPONSIBILITIES:
Liaison

Ensuring that all HAC procedures are undertaken  timely, and follow-up closely on these processes and keep the supervisor updated, and any required by authorities.
Ensure that DRC continues to maintain good relations and respect fully all regulations of the national in institutions; including bringing it to the attention of management immediately should there be indication that this might not  be the case.
Maintain an accurate record of all international staff files, as well soft copies back-up.
Ensure that all correspondence requiring for international staff are kept saved properly
obtain and provide fully correct interpretation of any national regulations as requested.
Administration

Ensure that all international & domestic trabel is booked timely for both national & international staff.
Reconcile the UN-WFPHAS accounts on a monthly basis and submitted to finance.
Ensure booking of hotel accommodation as necessary
V. Other

Ensure that all Admin/ Liaison procedures are carried out according to DRC standards and in a transparent way.
Stand in for the Human Resources & Administration Officer in his/ her absence /annual leave time.
Additional tasks

On request perform any other additional duties assigned by the supervisor in order to allow the organization to function optimally.
This job description is not a definitive task list but has been done to clarify the responsibility of the employee.
VI. EXPERIENCE AND QUALIFICATIONS

Business Adminstration bachelor's degree or any equivalent administrative calcification related.
At least 2 years NGOs experience in similar position.
Proficiency in the Microsoft office suite - especially Word and Excel
Proficient in both written and spoken both English and Arabic
Proven ability to prioritize tasks, meet deadlines and work with minimal supervision.

All employees are expected to demonstrate DRC five core competencies

  Striving for excellence, you focus on reaching results while ensuring an efficient process.
Collaborating’ You Involve relevant parties and encourage feedback.
Taking the lead: You take ownership and initiative while aiming for innovation.
 Communicating: You listen and speak effectively and honestly.
Demonstrating ،integrity you act in line with ORC’s vision and values.
Proposed Contract Length:

Seven Month contract starting 2018/6/1 with possibility for extension

This position is placed at Grade IV Step (Gross USD 497) of the DRC Sudan National Staff salary scale

VII. APPLICATON PROCEDURE:
All interested applicants are required to submit their CV with three references arid reachable contact numbers, letter explaining how their skills and experience meet the requirements of the job, plus copies of academics and experience certificates to the HAC Labour office within 14 days & soft CVs can be submitted to the following e-mail: recruitmentkrt@drc-sudan.org
An assessment process will be conducted by DRC Administration in collaboration with the HAG Labour office and only selected candidates will be notified.

Any queries regarding this post may be channeled through the below addresses and before the application deadline.

 Block 3/4A, house No 17, Khartoum 2
Khartoum, Sudan Mobile:
+249930016224
Email: recruitmentkrt@drc-sudan.org








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